The CMCC’s Contracts section is responsible for managing the Corporation’s procurement process. In addition to issuing purchase orders, developing standing agreements, issuing and overseeing the competitive bid process, negotiating and awarding contracts & arrangements, the section is also mandated to ensure that the procurement is compliant with relevant governmental and institutional procurement policies and procedures.
If you are a supplier wanting to do business with the Canadian Museum of Civilization Corporation (CMCC), the following sections offer information about purchasing procedures, practices and policies.
It is CMCC’s policy to contract for goods and services in a way that ensures best overall value. The CMCC contracts with those suppliers who satisfy the Corporation’s objectives of obtaining quality goods and services in a timely manner and meeting specifications with competitive prices.
In so doing, the CMCC, as a matter of principle, conducts its expenditure contracting activities with due regard to applicable laws, regulations, trade agreements, internal policies and competitive tendering processes. The CMCC does this in such a way as to convey its high standards of professionalism and business ethics to the external community.
As a Crown Corporation, the Canadian Museum of Civilization Corporation’s procurement is conducted with due regard to the requirements of the Agreement on Internal Trade (AIT) and the North American Free Trade Agreement (NAFTA). Purchases subject to these Agreements are published via MERX online tendering system. Bid packages for procurement subject to AIT and NAFTA must be ordered through MERX (www.merx.com).
Purchases not subject to AIT or NAFTA may still be published on Merx for Open bidding; Nevertheless, this type of sourcing usually uses close bidding processes which involve suppliers that may be identified from past experience with the CMCC, industry directories, Internet, industry and associated information sources including catalogues and journals, trade shows and conferences.
Eligibility standards have been developed for suppliers:
- auditable financial strength;
- proven capacity to meet contractual obligations;
- guaranteed capability for full and continuous supply;
- assurance that requirements will be met through implemented, auditable quality plans; and,
- reputable track record in supplier’s area of expertise.
If a business qualifies, it may be in a position to bid for CMCC’s work.
The CMCC does not open tenders in public, nor does it reveal any information contained in the responses to its requirements, except as required by law. The CMCC firmly believes this would have an impact on its ability to conduct business in a fair and competitive bidding environment.
With the exception of Letter of Agreements (LOAs) which have low monetary value and are limited to small services needs, all purchase orders and contracts for the Museum of Civilization and the Canadian War Museum are issued through the CMCC’s Contracts section.
End users are not authorized to enter into agreements with suppliers. Suppliers should not supply goods or services before a purchase order/contract is in place, and they should not perform work beyond the scope of the existing contract unless authorized by the Contracts section.
The CMCC values the special relationship it has with its suppliers and welcomes initiatives by suppliers that contribute to increased productivity and good purchasing management. The CMCC is always willing to discuss developments, improved performance or lower costs if these help meet the objective of reliable, cost-effective services to the Canadian public.