Research and Collections

Field Definitions – Bibliographical Fields

These fields identify the source of the advertisement and the precise location of the data in the source.

NEWSPAPER NAME (NPNAM)

DEFINITION:
Name of the newspaper in which the advertisement appeared. “The” is omitted from newspaper names.

DATA CLASS:
alpha-numeric, full field

EXAMPLES:
NEWFOUNDLAND EXPRESS
NOVA SCOTIA GAZETTE

NEWSPAPER VOLUME NUMBER (NPVOL)

DEFINITION:
A volume number, if such exists, identifies a series of newspaper issues. This field is not used for New Brunswick data.

DATA CLASS:
alpha-numeric, full field

EXAMPLES:
1
10

NEWSPAPER ISSUE NUMBER (NPISS)

DEFINITION:
An issue number usually identifies a specific newspaper in a series. Occasionally issue numbers are duplicated in the source material. This field is not used for New Brunswick data.

DATA CLASS:
alpha-numeric, full field

EXAMPLE:
28
55

NEWSPAPER PAGE NUMBER (NPPAG)

DEFINITION:
Notation of the page on which an advertisement is found. Although pages may not be numbered in the source material, they are counted as if they were for reference purposes. New Brunswick does not use this field.

DATA CLASS:
alpha-numeric, full

EXAMPLES:
3
6

NEWSPAPER COLUMN (NPCOL)

DEFINITION:
To add greater precision to references, the column number in which a particular advertisement appears is indicated. New Brunswick does not use this field.

DATA CLASS:
alpha-numeric, full field

EXAMPLES:
1
2,3

DATE FIRST APPEARANCE (NPDFA)

DEFINITION:
The date of the newspaper issue in which the advertisement first appeared. Standard data entry rules determine the format for recording dates.

DATA CLASS:
integer, phrase

EXAMPLES:
17700130
18010502

DATE CONTINUING APPEARANCE (NPDCA)

DEFINITION:
Subsequent appearances of the same advertisement in the same newspaper are indicated in this field. Slight variations in information may be described as “new details” in DESCRIPTION (DE). More substantial variances in essentially the same advertisement result in separate and unique records. Standard data entry rules determine the format for recording dates.

DATA CLASS:
integer, phrase

EXAMPLES:
17691017; 17691024; 17691107
18210718

ILLUSTRATION (NPILL)

DEFINITION:
A notation of the presence or absence of any illustration or in some cases a diagram, symbol or special lettering to the advertisement.

DATE CLASS:
alpha-numeric, phrase

EXAMPLES:
YES
NO

ADMINISTRATIVE FIELDS | BIBLIOGRAPHICAL FIELDS
SUBJECT FIELDS | DESCRIPTIVE FIELDS

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