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Research and Collections

Research and Collections

Field Definitions – Administrative Fields

Various fields in this category principally meet the need of the project members, or the Canadian Heritage Information Network to manage their affairs, although some of them may be useful to segment the database for ease of searching.

PARIS NUMBER (PAR)

DEFINITION:
A unique number assigned automatically by the computer when the record is originally entered. Specific records can be identified and retrieved by use of this number.

DATA CLASS:
integer, full field

EXAMPLES:
1
2000

DATE OF BIRTH (DOB)

DEFINITION:
Contains the date the document was first added to the database.

DATA CLASS:
integer, full field

EXAMPLES:
850131
861007

DATE OF CHANGE (DOC)

DEFINITION: Indicates the date on which a modified record was updated in the database.

DATA CLASS:
integer, full field

EXAMPLES:
851208
880813

RECORD LANGUAGE (RL)

DEFINITION:Indicates in which official language the document is recorded.

DATA CLASS:alpha-numeric, full field

EXAMPLES:
E
F

PROVINCE OF ORIGIN (ORPR)

DEFINITION:
The name of the province or territory where the item cited in the newspaper name field (NPNAM) originated. This field is useful in isolating the records of individual provinces.

DATA CLASS:
alpha-numeric, full field

EXAMPLES:
NFLD
PEI
NB
NS

CONTRIBUTOR (CON)

DEFINITION:
Identification of the institution or project (and sometimes its source of funding) which indexed and entered the record.

DATA CLASS:
alpha-numeric, full field

EXAMPLES:
P.E.I. NEWSPAPER SURVEY 1984; COSEP
N.S. EIGHTEENTH-CENTURY NEWSPAPER PROJECT

CATALOGUER (CAT)

DEFINITION:
Identification of the cataloguer who indexed the record.

DATA CLASS:
alpha-numeric, phrase

EXAMPLES:
Martin, G.
Sabada, M.

CATALOGUE TRANSCRIPTION DATE (CDTR)

DEFINITION:
The date on which the cataloguer began the record.

DATA CLASS:
integer, phrase

EXAMPLES:
19840101
19851231

RECORD NUMBER (CRN)

DEFINITION: A number assigned by a project manager for the purposes of record management. Each project creates its own series of record numbers. Numbers are not sequential for the entire database.

DATA CLASS:
alpha-numeric, full field

EXAMPLES:
901
83-1024

CATALOGUER’S REMARKS (CREM)

DEFINITION:
Comments of cataloguers are recorded here. These usually refer either to a problem or quirk of the source or its physical appearance, or to connections between advertisements. This field is searchable by keyword.

DATA CLASS:
alpha-numeric, free text

EXAMPLES:
A portion of this ad is illegible.
See ad crn 2056 for a reference to Mr. Smith as a joiner.

ADMINISTRATIVE FIELDS | BIBLIOGRAPHICAL FIELDS
SUBJECT FIELDS | DESCRIPTIVE FIELDS

 

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